Company: Trading Company
Location: City (Near Promenade MRT Station)
Position: Executive Assistant (Japanese Speaking) (Job ID: 19099)
Job Description:
Our client is a Japanese MNC, is looking for an Executive Assistant to support their CRO / GM. This is a sole contributor role but will receive support from a seasoned secretary in the company.
Duties & Responsibilities:
・Provide full secretarial support to the Chief Regional Officer (CRO) / General Manager (GM) in his daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region.
・Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
・Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
・Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
・Provide administrative and logistical support such as arrangement of transportations, accommodations, restaurants, office meeting room bookings, etc. for regional internal and external business functions/events.
・Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
・Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaising with company drivers to coordinate for Management’s daily transportation matters.
・Manage department assets and office miscellaneous items for the Management’s Office.
・Maintenance of CRO/GM’s residence, including managing possible faults within the residential
premise such as changing of worn-out lightings or water leakages etc.
・Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and absolute discretion.
・Any other ad-hoc administrative tasks to be assigned.
Job Requirements:
・Minimum 5 years of working experience as Executive Assistant / Secretary role to the Executive Management.
・High proficiency in English & Japanese language to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as to both local and expatriate staff in the branch offices and subsidiary companies.
・Proficient in MS Office applications and accounting systems such as SAP preferred.
Interested applicants please send your resume to [email protected] with email subject header "Job Application for Executive Assistant (Japanese Speaking) (Job ID: 19099)".
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
By submitting any resumes or applications to Pasona Singapore Pte. Ltd., you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.
Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,
EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.
PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.
Please find Privacy Policy Agreement from the below link.
https://www.pasona.com.sg/privacy.html
Irfan Harith Bin Ismail
EA Registration No: R22107184
Pasona Singapore Pte. Ltd.
1 Finlayson Green, ＃09-02, Singapore 049246
Direct: +65 6239-4221 | General: +65 6732-6933 | Fax: +65 6733-2761
Email: [email protected]
URL: www.pasona.com.sg
EA License No: 90C4069
