WHO IS IT FOR?
Individuals who is minimally a Diploma holder and least 1 year as a Technical Executive with some purchasing experience in a shipping company.
DESCRIPTION
The function is responsible for the efficient execution of the technical and purchase key processes to support the company’s fleet of vessels.
Job Description
TECHNICAL RESPONSIBILITIES
1. Plan, coordinate and ensure timely follow-up of class and flag requirements in order that the vessel attains sea worthiness and commercial readiness.
• Determine class / flag requirements and apply to class / flag administration for surveys, inspections, related issues and special requests.
• Pre-preparation of draft specification for modification / alternation to vessel for compliance of Class / Statutory requirements.
• Plan, arrange and coordinate class and flag surveys or exemptions and other related requirements.
• Update, maintain accuracy and practice good housekeeping of records, plans and drawings.
• Follow up with Superintendent (Tech) for PMS overdue jobs report
2. Support S&P on change of flag and ownership of our vessel in coordination with class / flag.
• Plan, arrange and coordinate activities and logistics requirements for a smooth flag change and ownership transfer (vessel’s take over / hand over, new building).
3. Support S&P on request for technical information pertaining to our fleet.
4. Identify, arrange and follow up on offland items from vessel for repair / service:
• Source, identify and obtain approval of contractor and pricing for repair / service work.
• Follow up with contractor and vessel till the successful completion of the repair / service work, reports update to Danaos (PMS, offland, Running Hrs Machinery) and payment closure.
5. Support Superintendents in dry-docking and related activities:
• Liaise with vessel and other sources to compile dry dock planning requirements / specifications and budget / costing.
• Compile and review dry-docking specification quote from yards / contractors, prepare and update file for Superintendents, Fleet Manger and Technical Director’s discussion and approval.
Monitor, identify and communicate progress and any deviation from dry dock plan.
• Follow up on documentations (i) upon confirmation of selected yard / contractors and (ii) at the end of dry-docking process including closure of invoices with Superintendents.
6. Monitor and ensure all trading certificates are valid, follow up on hot work and daily correspondence with vessel.
7. Administer, review and enforce the ISO procedures and requirements for technical processes.
PURCHASING RESPONSIBILITIES
8. Prepare and Issue Purchase order (PO)
• Ensure approval is obtained and proper closure of the purchasing activities for each technical purchase requirement.
9. Plan, coordinate and ensure that all requirements are delivered to vessel on time, at the right cost and specifications.
• Identify and source for vessels’ requirements (i.e. general store, spares, provision and bonded stores).
• Plan, coordinate (with Operations and Fleet Personnel Department) and monitor the delivery of stores / spares to vessels in a timely and cost-effective manner.
• Solicit vessel’s feedback on supplies and follow up on payments, non-conformities deliveries (quality, quantity, specifications) with respective suppliers.
• Monitor spare parts readiness and plan delivery to vessel at the earliest convenient port.
10. Update and maintain accuracy of all office records and documentations.
• Ensure that all documents are properly filed and maintained for ease of reference and retrieval during audits.
• Maintain and update accurately the following records:
- Supply Log,
- Spares/Stores Report by 1st Week every month
- Gas Bottle inventory
- Counter party evaluation for Technical Attendance
- Worklist
- Vessel Expense Report.
11. Ensure that purchasing role and responsibility are carried out in accordance with Company’s policy and procedures.
• Ensure that all vessels comply with Company’s policy and procedure for Shipboard Purchase.
• Ensure proper closure of purchasing activities for each purchase requirement.
12. Ensure that suppliers’ performances meet Company’s expectations and contract prices are competitive.
• Familiarize with different supply types and their specifications to perform price comparison / accurate evaluation and negotiation to ensure right purchases.
• Review contracts, negotiate prices and year-end rebate.
13. Any other duties as and when assigned by Superiors.
Qualifications / Experiences
• Minimum GCE “O” Level or Equivalent. Diploma holder preferred.
• Preferably at least 1 year as a Technical Executive with some purchasing experience in a shipping company.
• Basic IT knowledge, e.g. Microsoft Word, Excel, Email
• Good knowledge of technical, purchasing and logistics processes
• Good communication skills – spoken and written English
