The Property Admin HR/Executive supports the Property Manager in the efficient management and administration of properties. This role involves handling administrative tasks, maintaining records, and providing customer service to residents and stakeholders.
- Assist in the preparation and distribution of notices, circulars, and correspondences to tenants and stakeholders.
- Maintain and update property management records, databases, and filing systems.
- Prepare meeting agendas, minutes, and reports for management committee meetings.
- Serve as one of contact for clients’ inquiries, providing information and assistance as needed.
- Handle and resolve basic complaints or escalate them to the Property Manager.
- Maintain a schedule of preventive maintenance activities and ensure adherence.
- Assist in monitoring the completion and quality of maintenance works.
- Manage office supplies and inventory, ensuring availability of necessary materials.
- Perform general clerical duties, including photocopying, scanning, filing and basic billing (if required)
- Provide administrative support to the operations team to ensure that the department is maintained in an effective, updated and accurate manner.
- Assist with sourcing and purchasing duties.
- Prepare invoices, data key-in and submission of regularly scheduled reports.
- Coordinate paperwork relating to meter reading, carpark system, M&E services and other operational processes.
- Assist in the documentation for handling of renovation works and reinstatement cases.
- Perform general administrative and clerical duties as assigned.
Summary of role requirements
- 2-3 years of relevant work experience required for this role
- Working rights required for this role
- Expected start date for role: 01 November 2024
- Expected salary: $2,000 - $3,500 per month
