URGENT
Location : Upper Changi North
Position : Assistant Executive (Personnel Registry Proj) – 1 pax
Contract period : Immediate - 12mths
Min qualification : GCE O Level/ A Level/ Diploma from local polytechnics. Salary ranges from $1,800 - $2,700 per month depending on qualification and relevant working experience.
Skills needed:
• Possess good IT knowledge and office application software such as Access, Excel and Word is preferred.
• Be physically and medically fit as he/she is required to pack and move the physical P-files which are heavy and could be dusty.
• Ability to work independently and multi-task.
• Ability to think logically for documents assessment and categorisation.
• Ability to communicate well and demonstrate self-initiative in planning and organising.
Job Scope:
Maintenance of P-file Registry
• Verify that all the documents in each P-file are digitised and uploaded into the electronic P-file system and updated in iGEMS
• Liaise with VITAL on despatch services of P-files (Incoming & Outgoing)
• Reviewing documents to be filed into Transferable and Non-Transferable folders
• Handle handing over and taking over P-files of Transfer & Posting cases
• Movement & Filing of P-files at Personnel Registry
• Sorting & Archiving of Inactive P-files
• Maintain and update P-Files tracking database
• General maintenance of Personnel Registry Room
Administrative support for the various National, Ministry and Departmental level awards processed by WPB
• Work with the various organising committees (internal and external) on the list of recipients and their details for the different ceremonies.
• Collate and send reminders to recipients to RSVP their attendance to ceremonies.
• Checking of recipients details to be engraved on medals.
• Collation of purchase of tokens – national day scarves and neckties for National Day Award recipients, and payments to HRSC.
• Collection and distribution of medals for those who did not attend the ceremony
• Work with CCSD to surface suitable recipients to be featured in media profiles, and coordinate photo shoots/video taking etc with CCSD, units and organising committees.
• Prepare broadcast and eDMs to be sent to SPS-All to celebrate officers’ achievements.
If you meet the above, please email your resume to [email protected].
EA License No: 96C4864 Reg. No.: R1106922
