Job Description
Office Administration
- Responsible for the execution of office lease to ensure timely payment of rent; serves as the contact person with the landlord and building management.
- Manage office equipment suppliers and service providers to maintain the quality of the office environment.
- Responsible for office administration related budget execution and facilitate the required approval process.
- Check the inventory and maintain the supply of office consumables such as stationery, papers, cartridge, drinking water, coffee and tea etc., as well as collect mail at regular intervals.
Administrative Support
- Provide the administration support on annual renewal of office and employees’ insurance and update insurance policies upon approval.
- Assist with receptionist duties, including but not limited to, answering phones, registering incoming and outgoing mails, guiding visitors.
- Make business travel and accommodation arrangements as well as office events as required.
- Responsible for managing all payment requests for operating expenses.
- Such other duties as instructed by his/her reporting line.
Job Qualification
- A bachelor’s degree in business administration, hospitality management, or a related field.
- Minimum 10 years of working experience, at least 5 years in general affairs, customer service, or a related field.
- Proven experience in independently managing office administration is highly desirable.
- Experience a multinational corporation operation is a plus.
Job Capability
- Problem‐Solving: Ability to address and resolve issues promptly and efficiently.
- Communication Skills: Excellent interpersonal skills in engaging people and coordinating interfaces.
- Organizational Skills: Ability to manage multiple tasks and priorities effectively.
- Coordination: Team Player, strong adaptability to changes and being flexible to response or manage the changes.
