About the job: To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.
Reports to: Partner & Associates
Main duties and responsibilities:
· Document processing/production
· File Management
· Preparing bills & invoices
· ACRA Searches
· Updating client contacts into InterAction
· Conflict checks coordination
· Claims submissions
· Diary Management
· Travel arrangement
· Other ad hoc projects assigned by fee-earners
Education / Qualifications:
· Experience working as a secretary within a professional services environment
Knowledge And Technical Skills
· Good working knowledge of all Microsoft applications
· Experience of working with house-styles and branding
· Good working knowledge of document and client relationship management systems, PDF software and financial recording applications
General Skills:
- Client service-orientated approach
- A proven working understanding of teamwork
- Problem solving skills and solutions focused
- Advanced communication skills at all levels
- Self-management, ability to take ownership and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
- Accountability and professionalism
- Business and organisation awareness
- Attention to detail and discretion with confidential information
- Able to work effectively as part of a diverse and inclusive team
- Creative and forward-thinking approach to tasks.
Here at Simmons & Simmons:
Simmons & Simmons is a place where dynamic minds thrive. Our culture is built on work that matters, you will work on inspirational and thought-provoking projects, using your influence to create positive impact for our clients, society and the planet. We also ensure that everyone’s voice is heard from day one, irrespective of job title, qualification, or background. You’ll be encouraged to have an enquiring mind and share ideas that can drive the firm forward. Through innovative learning and development opportunities, you will be provided with a platform to excel, enabling you to exceed your career ambitions and do things you never thought were possible.
For additional information on the firm, please visit our website at www.simmons-simmons.com.
Equal opportunities:
§ We are committed to promoting equality and diversity in the firm and to equal opportunities in employment.
§ We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.
- At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in.
Background screening:
All recruits of Simmons & Simmons will be required to go through our background screening process. Depending on the position you apply for this may include a Disclosure & Barring Service (DBS) certificate. We undertake not to discriminate unfairly against any subject of a DBS certificate on the basis of a conviction or other information revealed. The firm’s policy on the recruitment of ex-offenders is available on request.
