Administrative assistants should have excellent communication and judgment skills, as they often work with a variety of people and handle sensitive information. They should also be proficient in using Microsoft Office applications like Word, Excel, PowerPoint, and Access.
Admininstrative Assistant Job Responsibilities
- Front desk: Greet visitors, manage phone calls, and handle mail and shipments
- Calendar management: Schedule meetings, appointments, and travel for individuals and teams
- Communication: Respond to emails, memos, and other digital queries
- Document preparation: Draft, edit, and proofread reports, letters, and other documents
- Database management: Update information in databases and spreadsheets
- Inventory management: Order supplies, track inventory, and coordinate deliveries
- Office upkeep: Maintain a clean and organized office environment
- Research: Conduct industry-specific research
Admininstrative Assistant Skills/Abilities/Knowledge
- Bachelor’s degree in a business-related course with emphasis on administration.
- Proven work experience in admin and achieving end results.
- Excellent communication skills, both written and verbal communication.
- Excellent selling skills, people-oriented, and ability to motivate a team.
- Strong organization skills and multi-tasking skills.
- The ability to work under pressure.
- Availability to work within opening hours (e.g. evenings, holidays, weekends).
