Critical Work Functions and Key Tasks
• Manage day-to-day activities in the Program Management Office for related Logistics projects.
• Analyze with project managers on project timeline plan and ensure timely execution of key deliverables such as project approval preparations, costings and resource planning.
• Report and analyze delivery balance scorecard KPIs, including budget utilization and highlight any areas of concerns and work with stakeholders for resolutions.
• Lead and monitor closely all functional groups (IT), Operations and partners (if any) to ensure facility/ manpower/ system readiness.
• Initiate & implement process improvements opportunities to and performance dashboard for all stakeholders.
• Closely organize, monitor and implement projects with teams to ensure speedy operational stabilization, risk mitigations, signoffs and ensure closure.
• Manage and operationalize demand management process and guidelines with rigor in governance & compliance for yearly workplan.
• Organize, and support key users’ workshops, roadshows and events for materials/documentations.
• Support program/project IT audits with stakeholders and related secretariat duties.
Requirements/ Qualifications
• Degree or Diploma holder in relevant discipline
• Knowledge in process flow design and analysis, documentation work products including manuals, SOPs, training aides and process documents.
• Programme management experience; preferably in managing programs in a large-sized organization operating in a highly complex environment.
• Strategic thinking with ability to understand, interpret and apply policies as it applies to IT enablement; apply analytical and creative problem-solving skills.
• Good communication, consultation, negotiation and advocacy skills and a proven ability to establish and cultivate relationships with a variety of key stakeholders.
• Proven ability to initiate, manage and report on programme activities and identify issues affecting the performance outcomes of the project.
• Effective information-gathering, through meeting facilitation, one-on-one interactions and/or observations
• Proficient in Microsoft Office Excel, Word and PowerPoint. Knowledge in Tableau will be an added advantage.
Competencies:
• Ability to manage multiple project activities at the one time and excellent prioritization skills.
• Excellent professional written and verbal communication skills, plus effective interpersonal skills.
• Analytical and strong in mathematics
• Driven, result-oriented and independent
• Good communication skills, both written and spoken
• Self-motivated individual
• Attention to detail
