Working Location: Central, Singapore
Working Hours: Monday - Friday, 9am - 5:45pm
Contract Duration: 6 months (Maternity Cover)
Job Responsibilities:
- Optimize the CDO’s calendar for efficient time management.
- Arrange business travel and meetings, following safety guidelines.
- Manage work-related documents for the CDO, including endorsements and filings.
- Handle travel-related documents and business registration paperwork.
- Organize business lunches, dinners, and offsite meetings with associates.
- Arrange travel and accommodations.
- Greet and direct guests of officers, ensuring they feel welcomed and guided.
- Assist overseas guests with logistics, accommodations, and meeting schedules.
- Manage the CDO’s incoming and outgoing documents effectively.
- Ensure the corporate driver and vehicle are available as needed.
- Support the CFO/CSO and CEO’s secretary during their absence or when additional help is needed.
- Provide secretarial support for officers requiring Japanese communication.
- Handle confidential documents securely.
- Perform other ad-hoc duties as assigned.
- Manage documents, ensuring orderly filing of physical documents and archiving of digital copies.
- Book shared resources such as meeting rooms and company cars for meetings.
- Submit IT workflow requests, order name cards for newcomers, and handle system support requests.
- Perform other miscellaneous administrative tasks and ad-hoc duties related to Corporate Development.
Job Requirements:
- Bachelor’s degree in Business Administration or a related field.
- Proven experience as a Personal Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and manage multiple tasks simultaneously.
- High level of discretion and confidentiality.
- Proficiency in Japanese for translation work from Japanese to English and vice versa.
JAC Recruitment Pte. Ltd.
EA License Number: 90C3026
Registration Number: R22107842
EA Personnel Name: Ng Siew Thien
