Responsibilities:
Planning, Reporting & Control
· Work with the PMO manager to develop the IT Project Standards guide, seeking contributions from Project Managers, QA Team, Development Team and Service Implementation Lead to ensure that the Standards meet best practice
· Organise workshops to identify areas of improvement for projects, documenting recommendations and presenting them to the Director of Investment Management
· Build up a repository of project templates both technical and management to support the Project Managers – use examples from current and past projects to identify best practice
· Continue to evolve the processes and templates throughout the project lifecycle
· Implement project standards across all projects in the portfolio
· Update and administer the programme plan as required using reports from Project Managers and the outcomes of project and board level meetings and workshops
· Manage communications from the PMO mailbox including regular reporting cycle requests.
· Prepare consolidated material from project reports for monthly review
· Complete and distribute monthly portfolio level reports.
Project Management
· Manage the portfolio-level benefits register, ensuring that all benefits are planned, monitored and benefits realisation is tracked
· Support implementation of the quality strategy, including any processes and templates, across all projects
· Implement the change control process across all projects and portfolios.
PMO Analyst responsibilities when providing project support include:
Pre-Project
· Supporting the definition of small/medium project Business Cases (scope, goals, deliverables, costs, timescales, plans, dependencies, resource requirements and milestones)
· Ensuring pre-scope project plan is communicated to all project stakeholders together with their individual responsibilities.
Project Management
· Providing effective management support to project teams on small to medium sized projects, or assisting Project Managers on streams of other large projects
· Co-ordination of publication, review and sign-off of major Project Management deliverables
· Ensuring project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored
· Monitoring and reporting on progress of the project to the Project Board and all stakeholders
· Co-ordinating quality activities to meet quality objectives. Managing project risks, issues and change control, communicating the impact to the project
· Monitoring projects against time, budget and quality standards.
Post-Project
· Identifying the location of support to resolve technical issues, effecting the transition into support, and formally closing off the project
· Conducting or contributing to post implementation reviews and identifying any lessons learned
· Feeding carry-forward items back into the programme plan.
Requirements:
- A degree in Business Administration, Project Management, Information Technology, or a related field is commonly required.
- Project Management certifications are often beneficial, such as:
- PMP (Project Management Professional)
- PRINCE2 (Projects in Controlled Environments)
- PMI-ACP (Agile Certified Practitioner)
- PMO certifications like P3O (Portfolio, Programme, and Project Offices).
- 5+ years of experience working within a PMO, with a good understanding of project management frameworks and best practices.
- Experience in overseeing project governance, ensuring projects adhere to organizational standards, processes, and methodologies.
- Competence in reporting on project performance and metrics, identifying risks, and managing project budgets.
- Experience in supporting project managers by providing tools, templates, and methodologies to ensure efficient project delivery.
- Experience with resource management, ensuring optimal allocation and tracking of project resources.
· Experience in setting up and maintaining the governance structure for projects.
· Knowledge of risk management, ensuring consistent reporting and monitoring of project risks and issues.
· Familiarity with both traditional and agile project management methodologies and frameworks
· Proficiency in project management tools: MS Project, JIRA, Confluence, SharePoint
· Ability to design or enhance templates and reporting structures to improve PMO efficiency.
· Strong communications skills, both written and verbal
· Understanding of the importance for detail and organisation
· Skill at managing stakeholder groups and balancing diplomacy and tact with assertiveness
This position is only open to candidates that is currently residing in Singapore. We regret to inform that only shortlisted candidates will be contacted.
