Job Responsibilities
• Oversee day-to-day administrative operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office facilities to ensure a safe and comfortable work environment.
• Handle administration tasks as assigned by management
• Apply/renew/cancel MOM-related work pass.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organizing company events or conferences.
• Consider and promote activities to improve business operations.
• Perform Ad-hoc tasks when required.
Job Requirements
• Diploma in Business Management/ Administration or related disciplines.
• Responsible, detail-oriented, self-disciplined, able to work independently with multi-tasking ability
• At least 5 years' experience in an administrative role, preferably min. 1year in an assistant managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Strong proficiency in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Good command of written and spoken in English and Mandarin to interact with Chinese speaking employees, vendors and subcontractors.
