Job Title: Administrative Assistant & HR Executive
Job Summary:
The Administrative Assistant & HR Executive is responsible for providing administrative support to the HR department and managing day-to-day office operations. This role involves assisting with recruitment, employee relations, performance management, and compliance with HR policies and procedures. Additionally, the position ensures the smooth running of the office by managing administrative tasks, maintaining office supplies, and coordinating office activities.
Key Responsibilities:
Administrative Duties:
Office Management:
- Maintain office supplies inventory and place orders as necessary.
- Ensure the office environment is clean, organized, and conducive to productivity.
- Coordinate maintenance of office equipment and facilities.
Scheduling and Coordination:
- Schedule meetings, appointments, and travel arrangements.
- Organize company events, meetings, and conferences.
Document Management:
- Prepare, manage, and file company documents and records.
- Draft and edit correspondence, reports, and presentations.
- Handle confidential information with discretion.
Human Resources Duties:
Recruitment and Onboarding:
- Assist in posting job openings, screening resumes, and scheduling interviews.
- Conduct initial candidate screenings and coordinate interview logistics.
- Assist in the onboarding process, including orientation and training for new hires.
Employee Relations:
- Serve as a point of contact for employee inquiries and HR-related issues.
- Support HR in addressing employee concerns and resolving conflicts.
- Assist in organizing employee engagement activities and events.
HR Administration:
- Maintain and update employee records and HR databases.
- Ensure compliance with HR policies, procedures, and legal requirements.
- Assist in the implementation and administration of HR programs and initiatives.
Performance Management:
- Assist in coordinating performance review processes.
- Help track employee performance and development plans.
- Support HR in addressing performance issues and implementing improvement plans.
Qualifications:
Education: Degree or Diploma in Human Resources, Business Administration, or a related field.
Experience:
- 2+ years of experience in an administrative or HR role.
- Experience in office management is preferred.
Skills:
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with HR software and databases is a plus.
- High level of discretion and confidentiality.
- Strong interpersonal skills and a customer service-oriented mindset.
Key Competencies:
- Attention to Detail: Ensures accuracy and thoroughness in work.
- Problem-Solving: Identifies and resolves issues in a timely manner.
- Adaptability: Adapts to changes in the work environment and manages competing demands.
- Teamwork: Works collaboratively with colleagues and fosters a positive team environment.
- Time Management: Prioritizes tasks effectively to meet deadlines.
