Job description:
- Provide comprehensive administrative support to the HR and Engineering teams to ensure smooth daily operations.
- Manage incoming communications, including phone calls, emails, and other correspondence, ensuring they are promptly directed to the appropriate departments or personnel.
- Assist in scheduling meetings, managing calendars, and organizing travel arrangements for staff, ensuring efficient coordination across teams.
- Maintain and update filing systems, both physical and digital, ensuring that all company data, including reports, logs, and personnel records, are accurately recorded, stored, and easily accessible when needed.
- Monitor and track inventory of office supplies, coordinating with relevant departments to ensure stock levels are maintained and reorders are placed as required.
- Support documentation related to engineering and production, including the preparation, filing, and management of production logs, safety records, and reports related to ongoing projects.
- Assist with procurement processes, working closely with suppliers and vendors to obtain quotes, place orders, and follow up on deliveries, ensuring timely receipt of materials for office and production needs.
- Collaborate with the engineering team to streamline workflows between office and production departments, ensuring efficient communication and task management across teams.
- Perform general administrative duties, such as data entry and the management of company records.
- Support compliance efforts, ensuring all documentation related to safety protocols, permits, and industry regulations is properly managed and up to date.
- Perform other ad hoc tasks as requested by management to support business operations.
Qualifications:
- Minimum O level or equivalent
- Minimum 2-3 years of experience in an administrative role, preferably within the construction industry.
- Experience with procurement and accounts support is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc,)
- Ability to work independently as well as in a team environment.
- Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
