Main Duties & Responsibilities Includes:
Facility Operations and Maintenance:
- Oversee the daily operations and maintenance of existing facilities. This may include coordinating cleaning services, managing waste disposal, and other term contractors and addressing any tenant or occupant concerns.
- Develop and implement preventive maintenance programs to minimize equipment breakdowns and ensure the smooth functioning of facilities. This involves scheduling regular inspections, coordinating repairs with vendors, and maintaining maintenance logs.
- Manage the process of addressing urgent repairs and maintenance issues within the facilities. This involves diagnosing problems, coordinating with repair technicians, and ensuring timely resolution.
- Develop and manage budgets for facility operations and maintenance. This includes allocating resources effectively, controlling costs, and identifying opportunities for budget optimization.
- Attend night calls from Authorities/Tenants during fire alarm or emergencies.
Project Management:
- Participate in managing projects related to facility upgrades, renovations, or space optimization.
- Manage relationships with vendors providing various facility services, such as cleaning, security, landscaping, and maintenance. This includes negotiating contracts, monitoring service quality, and ensuring adherence to service-level agreements.
Compliance and Reporting:
- Ensure facilities comply with all relevant safety regulations and building codes. This involves conducting regular safety inspections, implementing safety protocols, and maintaining documentation.
- Prepare reports on facility operations, maintenance activities, budgets, and vendor performance.
Sustainability and Space Management:
- May be involved in implementing sustainable practices within the facilities to reduce energy consumption and environmental impact.
- May oversee the allocation and management of space within the facilities to optimize utilisation and meet user needs.
Job Requirements
- Candidate must possess at least a diploma in facilities/ property management or equivalent
- At least 8 years of work experience preferably in property/facility management
- Team player, with a positive and pleasant personality
- Good verbal communication and negotiation skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
