Responsibilities:
- This position will ensure operational functions for private asset investments are performed on a timely and accurate basis by the Private Assets Services Team. This position functions include, but not limited to:
- Participate in General Partner (GP) onboarding activities for new fund investments such as preparation of subscription forms, KYC pack, commitment agreement and FATCA/CRS declarations;
- Collection of GP and fund data for handling of new investments set-up in Front Office and Middle Office Systems;
- Update the GP onboarding log and monitor the GP onboarding process to ensure subscription packs are completed accurately and submitted for execution to meet the closing due dates;
- Ensure executed Fund documents, revised and amended fund documents, GP commitment acknowledgements etc. are stored in PAS sharepoint;
- Collation of KYC documents from internal clients/investors
- Maintain user access to GP Portals and GP contact list;
- Act as contact point with GPs to address queries, additional KYC document requests, etc. from GPs;
- Data and user access maintenance of Middle Office System;
- Work closely with AIA internal teams such as private assets portfolio managers, operations due diligence, legal, tax, compliance and risk and the service providers to ensure tasks are completed on timely manner, issue is handled or escalate to next level;
- Track commitments and handling fund audits; - Work closely with the Private Assets portfolio management teams (including Private Equity, Venture Capital, Private Credit, and Real Estate), Company’s internal clients/investors, external managers/GPs and service providers to ensure that services are being performed and are meeting expectations.
- Support Head of Investment Services and Head of Private Assets Services to implement the target state support model for private investments as well as identify additional opportunities to enhance processes and workflows, improve efficiencies, and minimize operational risks.
- Work with the team in establishing and maintaining proper process documentation in alignment with the operational control environment as well as contribute to the ongoing development and improvement of all operational processes.
- Participate in, contribute to, and provide support to Group and Company projects involving private asset investments.
- Perform other responsibilities and duties periodically assigned by supervisor in order to meet operational requirements.
Requirements:
- Bachelor degree in Business Administration, Accounting, Banking and Finance or related.
- At least 3 to 4 years work experience in an asset management company or private asset general partnership or fund administrator in the management/administration of private investments. Work experience in GP and investor onboarding or due diligence is an advantage.
- Strong understanding of end-to-end investment processes, controls and technologies for private assets.
- Knowledge of how fund vehicles such as SICAV or Singapore unit trusts/VCC operate is an advantage.
- Ability to design and implement new or enhanced processes and controls.
- Experience in working and communicating with investors, external service providers and GPs/fund managers.
- Capable in preparing financial and business analyses and preparing presentations.
- Strong communication skills in written and verbal form.
- Advanced skills in Excel, Word and PowerPoint.
- Experienced in eFront system will be a plus.
- Ability to work under pressure without compromising quality and accuracy in a fast paced environment.
- Team orientated, dedicated and open-minded working attitude.
