Job Description
Admin duties:
· Manage office administration including but not limited to procurement of office and pantry supplies, stationary supplies, etc;
· Consolidate office invoices and submit reimbursement for payment;
· Oversee fixed assets which includes office desktops or laptops purchasing, filing and recording;
· Assist on staff air tickets, travel accommodation booking upon request;
· Oversee office and meeting rooms housekeeping, maintenance and cleanliness;
· Other ad hoc duties as required;
HR duties:
· Assist on recruitment matters, drafting office vacancy Job JD, advertising and shortlisting candidates for interview arrangement;
· Assist on new hire on-boarding matters, office email/OA account/seating/desktop set-up, updating new hire basic personal info in HR system/OA system/attendance record/staff list, preparing new name card;
· Manage office daily attendance;
· Assist on off-boarding process, formalizing resignation approval, terminating all company access, e.g. OA/email/ERP/Cloud, removing from OA/manual staff list, tax clearance matters for EP/SP holders/drafting resignation confirmation;
· Other ad hoc duties as required;
Requirements
· Candidate must possess at least 'O' Level /or equivalent;
· Minimum 2 years of administrative working experience;
· Required language (s): English, Mandarin;
· Familiar with Microsoft Word, Excel, basic Outlook IT knowledge;
· Good communication skills and likes to interact with all levels of people.
