Job Summary:
As a Junior Personal Assistant, you will provide support to management teams in day-to-day tasks, ensuring smooth office operations. You will assist with administrative duties, scheduling, communication, and various organizational tasks. This role is ideal for someone who is highly organized, proactive, and can manage multiple tasks efficiently in a dynamic environment.
Job Responsibilities:
- Calendar Management: Schedule and manage appointments, meetings, and conferences for executives, ensuring effective time management.
- Communication Handling: Act as a point of contact between executives and internal/external parties, handling emails, calls, and correspondence.
- Create, edit, and proofread communication materials such as press releases, speeches, articles, and reports to ensure clarity, accuracy, and alignment with the company’s messaging.
- Travel Coordination: Arrange travel bookings, including flights, accommodations, and itineraries, while ensuring cost-effectiveness and efficiency.
- Meeting Preparation: Prepare meeting agendas, take minutes during meetings, and follow up on action points.
- Document Management: Organize, maintain, and update documents, files, and records.
- Event Coordination: Assist in organizing company events, workshops, and team meetings.
- Administrative Support: Handle office tasks such as managing supplies, processing invoices, and maintaining office equipment.
- Project Assistance: Provide support in managing projects, conducting research, and preparing presentations or reports as needed.
Qualification
Required Skills and Qualifications:
- Education: Diploma or equivalent; a diploma or degree in business administration or related field is a plus.
- Experience: 1-2 years of experience in an administrative or personal assistant role.
- Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally.
- Organizational Skills: Excellent time management and organizational abilities, with a keen eye for detail.
- Tech Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Problem Solving: Ability to multitask and prioritize tasks in a fast-paced environment.
- Confidentiality: High level of discretion and ability to maintain confidentiality.
- Flexibility: Willingness to adapt and assist with both professional and personal tasks.
This is an excellent opportunity for a motivated individual who wants to build a career in administrative support, with the potential to grow within a dynamic organization.
