Company Description
QSS Safety Products is a safety solutions provider for the workplace and household with a comprehensive range of protective equipment that conforms to major quality standards. Established in 1960, QSS is committed to safety and has won numerous awards and garnered the trust of clients from all over Asia, as well as the UAE, Fiji, and Spain. Our vision is to be Asia's most reputed comprehensive safety solution provider for the workplace and household.
Overall Objectives
Maintain the highest level of customer satisfaction based on business interest and administration. Deliver customer service support to internal and external overseas & local customers to ensure overall customer satisfaction. Promptly process all enquiries, orders, and customer complaints with solutions and company interest.
Core Responsibilities
- Prepare fixed assets listing and generate monthly depreciation journal voucher
- Petty cash reimbursement - please check and ensure all claims are attached to the original invoices and relevant approval. Disburse petty cash & enter all petty cash claims into TASKHUB. Generate and check accounting entries
- Check and ensure all inventories suppliers' invoices attached with PO, acknowledged DO and GRN
- Enter all inventories and suppliers' invoices into TASKHUB. Generate and check accounting entries
- Check and ensure all non-inventories suppliers' invoices are attached with supporting documents and with relevant approval (i.e. without PO)
- Enter all non-inventory suppliers' invoices into TASKHUB. Generate and check accounting entries
- Filing of all suppliers' invoices, together with supporting documents
- Prepare the list of the current month's overseas suppliers' remittance
- Prepare payment to suppliers (local & overseas suppliers) including TR and TT remittance (to familiar Bank’s digital platforms – such as PayNow, FAST, and GIRO)
- Update Bills Payable to Banks (Trust Receipt, TR) into an Excel file and reconcile to the Balance Sheet
- Reconcile suppliers' monthly
- Review Accounts Receivable and contact customers on overdue accounts
- Update collection/contra receipts into TASKHUB. Generate and check accounting entries
- Update weekly customers ageing by Salesman and by Company
- Print AR ageing reports
- Liaise with Salesman on their respective customers on long overdue accounts
- Perform ROC search for new and existing customers who request for credit review and create (for new account) / update (for existing accounts) in TASKHUB
- Generate outstanding amount due and historical purchases for customers who request for review of credit term
- Assist in following up on missing invoices, SO & DO with relevant parties
- Prepare receipt voucher for cash sales
- Update daily collection into Excel for cash flow purposes
- Prepare journal vouchers, include contra payments/receipts and enter into TASKHUB. Generate and check accounting entries
- Prepare monthly pre-payment list & audit schedule
- Act as backup on preparing daily cash flow statement
- Perform administrative work (eg. Collect & distribute mail)
- Any other ad-hoc duties assigned by the immediate manager.
Job Requirements
- LCCI or higher
- Preferable 3 years of relevant experience.
- Knowledge of GIRO / FAST / PayNow / TT / Banking Facilities documentation
- Must be meticulous and possess flair for figures
- Possess excellent interpersonal & communication skills in Mandarin & English
- Preferably with some hands-on experience in TASKHUB
- Good knowledge of MS Excel & Words
- Able to perform independently & as a Team player as well
Key Deliverables
- Ensure all payments are attached with relevant documents and approval
- Ensure AR are closely monitored
- Ensure all documents related to AP / AR are properly kept and filed
If interested, please submit your resume with your expected salary through the submission link.
What are the advantages of working for our company?
- Opportunity for Training and Career Growth
- Harmonious Culture and Working Environment
- Performance recognition rewards
- Team-bonding activities
- And many more!
