Detailed Responsibilities and Duties
1) Sales Enquiry
a) Daily receive and forward to Sales HOD for him to assign to sales personnel.
b) Update enquiry log sheet.
c) Allocate quotation number to sales personnel & update in Sales Quotation Sheet.
d) Prepare monthly summary of Sales Enquiry Report for Sales HOD and MD.
2) Sales Order
a) Prepare Sales Contract.
b) Obtain project sales info from Sales personnel to prepare Project Number Requisition Form.
c) Obtain project number and compile Project Sales file.
d) Ensure costing sheet for each project is done and enter into PJC Accpac software.
3) Collection (AR)
a) Call & follow up on status of Outstanding & Retention Payment.
b) Raise NCR form for credit note issuance purpose.
4) Administration – To type, photocopy and file the following:
a) Sales Contracts
b) Transmittal of Documents Form
c) Invoices
d) Purchase Orders
e) Progress Claims
f) Delivery Orders
g) MOM Load Test Reports
h) Work Reports
i) Cheques & Payments (refer to collection report summary).
5) Do costing for Suppliers’ Invoices.
6) Email & post out Invoices, Progress Claims, etc.
7) Answer incoming telephone calls, sales enquiry calls, print & reply incoming emails.
8) Prepare yearly Customer List for distribution of CNY oranges and CNY card.
9) Raise Purchase Requisition Form.
10) Update collections & payments status in the Test Cert Payment Info Form and ensure payment collected before release of Test Certs to customers.
11) Assist and support the Sales HOD in day to day work matters.
12) Any other duties as and when assigned to you from the Management.
Requirements and Qualifications
1）Candidate must possess at least a Diploma (Engineering/ Business Admin).
2）At least 3 year(s) of related working experience in engineering / manufacturing industries.
3）Competent in Microsoft Office (Word, Excel, Powerpoint)
4）Teamplayer and excellent communication skills
5） Only Singaporeans need apply.
