Reports to: Corporate Secretary/Compliance Manager Job
Overview: The Corporate Secretary Admin will assist in providing corporate secretarial services, ensuring compliance with the Companies Act and other regulatory requirements in Singapore. This role is part of a Corporate Service Provider (CSP) and requires a detail-oriented individual who can manage corporate governance and administrative tasks for a portfolio of clients. The ideal candidate will have excellent organizational skills, strong knowledge of Singapore’s corporate governance regulations, and be able to handle multiple client needs effectively.
Key Responsibilities:
- Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.
- Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.
- Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.
- Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.
- Handle the submission of relevant statutory filings and ensure deadlines are met.
- Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.
- Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.
- Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.
- Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.
- Maintain a high level of confidentiality and secure handling of sensitive corporate information.
- Any other ad-hoc job assigned by manager.
Qualifications and Skills:
- Diploma or degree in Business Administration, Corporate Governance, Law, or a related field.
- At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.
- Familiarity with Singapore’s Companies Act and corporate governance requirements.
- Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.
- Experience in handling corporate filings for offshore entities is an advantage.
- Strong attention to detail and excellent organizational skills.
- Good written and verbal communication skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and collaboratively within a team.
