The Management Associate is a newly created role in the Management department.
This is a unique role that supports the Chief Of Staff (COS) in the implementation of strategic initiatives and projects through the documentation and dissemination of the company’s best practices and policies to staff of all levels. The objective of the role is to ensure work processes are effective and followed through effective governance and greater transparency.
We are looking for fresh graduates with 0-2 years of working experience who are looking for exposure to multiple Retail and F&B business functions. The successful candidate should possess an inquisitive mind and have the initiative and logic to ask questions and identify opportunities for improvement. As this role requires a lot of reading, liaising and documentation, the candidate must have excellent interpersonal and written skills. We are looking for a positive mindset with a flair for working with people.
3 best things about the job:
• To work with a Senior Diverse team supporting 5 different brands who are not only dynamic but also fun to hang out with.
• Work in a fun but driven environment that promotes transparency, empowerment and diverse working styles to solve real business problems.
• Great exposure! Get involved in anything and everything that hits the COS desk
Job responsibilities
Policies and procedures
- Visit stores, and work with various departments to ensure internal and external policies, frameworks, and processes are in place in accordance with the Corporate Governance Framework, and propose improvements as necessary.
- Document, draft, and disseminate meeting minutes, policies, frameworks, guidelines, circulars, advisories, and processes for multiple business units to relevant stakeholders in a timely and accurate manner.
- Supports COS by extracting relevant data sets/points to support review and drafting of existing policies/guidelines to using evidence-based and data-centric approaches
- Provide secretariat support for cross-functional task forces or working groups, including organizing meetings, planning agenda, taking minutes, tracking progress of follow up items.
- Upload and maintain a library of policies, frameworks and processes on internal company platforms.
- Organize and facilitate policy and best-practice trainings for staff and senior managers.
- Liaise with various departments on the reporting of Corporate Governance-related matters.
- Prepare reports and presentations for updates to the Management on status and work done.
- Execute change-management plans and put in place systems, processes, and initiatives to engender a culture of innovation and continuous improvement throughout the Company.
- Research and propose initiatives and data management platforms that improve user interface/ user experience to ensure greater effectiveness in compliance and work productivity.
Legal and Contract Documentation
- Maintain proper filing and documentation of all legal documents and contracts.
- Liaise with external stakeholders to ensure legal documents.
- Proofread and review corporate documents which may include commercial documents and documents of a legal nature.
- All other ad-hoc duties assigned
Job Requirements
- Bachelor Degree or equivalent professional qualification in Legal/ Policy/ Arts and Social Sciences preferred
- Meticulous and Organized
- Highly analytical and enjoys working with various stakeholders
- Able to collaborate with teams and work independently
- Effectively bilingual in both verbal and written skills, with flair in drafting guidelines and policies or equivalent
- Strong IT skills, especially in MS Word, Powerpoint, Excel
- No prior work experience required
