- Be the first point of contact. Maintain a friendly, neat, pleasant and professional image to visiting faculties and other visitors.
- Welcome and greet them (by name if known) always in a warm and professional manner.
- Responsible for day-to-day front desk reception duties, including answering phone inquiries and emails professionally.
- Provide general administrative support such as creation of purchase requisitions, purchase quotes and process of tax invoices.
- Maintain and organize the e-filing system for Admin-related documents and keep track of Admin purchases and expenses.
- Travel reservations and arrangements for employees, i.e. book air tickets, accommodation, and purchase travel insurance (including arranging hotel accommodation and transportation for Teaching faculties)
- Liaise with building facilities management on classroom and office maintenance or fault reporting.
- Prepare a calendar-formatted list of training or short courses, course evaluations, and course registration for staff.
- To plan, source for vendors and quotes for ad-hoc events and festivities.
- Manage the inventory for pantry supplies, stationeries, and cleaning necessities. To place orders when necessary.
- Ensure clean, neat and tidy of the meeting rooms, common areas and pantry.
- Upkeep the office equipment and monitor its agreement.
- Maintain proper records for access cards for staff and visiting faculties.
- Assist with couriering documents (local / overseas) and receiving mail/documents.
- Assist in the logistics for ad-hoc company events.
- Any other ad-hoc duties as assigned.
Elsa Fontanne (CEI No. R24124496)
Recruitment Consultant
Contact Number: 67860100
Email Address: [email protected]
Recruit Express Pte Ltd / EA Licence No: 99C4599
We regret only shortlisted candidates will be contacted
