JOB DESCRIPTION:
1. Recruitment Support
- Assisting with posting job advertisements.
- Screening resumes and scheduling interviews.
- Coordinating candidate communication and interviews.
- Helping with background checks and reference verification.
2. Onboarding and Offboarding
- Handling work pass related task including applications, renewals, cancellations, levy waivers, and appeals.
- Coordinating the new hire onboarding process, including preparation of contracts, and orientation.
- Handling paperwork and processes related to employee exits, such as termination letters, exit interviews, and final settlements.
3. Employee Record Management
- Maintaining and updating employee records in HR databases and physical files.
- Ensuring compliance with local labor laws and company policies regarding record-keeping.
- Managing sensitive personal information with confidentiality.
4. Payroll and Benefits Administration
- Assisting in processing payroll by collecting attendance, overtime, and leave data.
- Coordinating employee benefits.
- Addressing employee questions and concerns regarding payroll and benefits.
5. HR Policy Implementation
- Ensuring employees adhere to company HR policies and procedures.
- Assisting with policy updates and documentation.
- Communicating changes in policies to employees.
6. Employee Relations
- Acting as a point of contact for employee inquiries regarding HR-related matters.
- Supporting conflict resolution and facilitating communication between employees and management.
- Assisting with employee engagement initiatives and feedback collection.
7. Training and Development Support
- Coordinating training sessions and workshops.
- Assisting in tracking employee development and training needs.
- Managing training records and certifications.
8. Compliance and Reporting
- Ensuring HR activities comply with local labor laws, safety regulations, and company policies.
- Preparing and submitting necessary reports for management, auditors, and regulators.
- Assisting with audits and ensuring HR processes meet legal and organizational standards.
9. HR Software Management
- Maintaining and updating HR system (BIPO)
- Running reports and extracting data from HR systems for decision-making purposes.
10. Perform any other ad hoc duties as and when assigned by the Management
REQUIREMENTS:
- Minimum Nitec/Diploma/Bachelor’s Degree in HR, Administration, or a related field
- Atleast 1 year work related experience
- Knowledgeable in BIPO system is an advantage
