Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging.
The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.
Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.
Overview
We are looking to bring on board a freelance Project Coordinator to facilitate the planning and execution of operations and logistics for a series of onsite business events for one of our key clients.
The incumbent will work closely with the team to roll out and oversee that the operations of each event runs smoothly in our client's office.
This is a short-term freelance role that would require on-site presence. You should be able to commit from December 2024 to February 2025 on intermittent basis.
Responsibilities
As Project Coordinator, you would be expected to support the Operations Manager and the Marketing Communication team in the following areas:
Tools & Systems
- Manage systems accounts
- Work with IT to set up central server volumes and local storage
Process & Communication
- Prepare and distribute communications prior to and throughout events
- Collect and manage attendee lists and plan logistics around the attendee list
Operations & Logistics
- Support day-to-day event management
- Ensure overall security and confidentiality
- “First-level support” for variety of attendee inquiries
- Liaison with support teams (e.g. Facilities, IT, etc.)
Day-to-day Operations
- Facilitation of equipment set-up
- Coordination and management of vendors and other support teams
- Attendee registration
- Planning and organising catering and its set-up daily and/or whenever necessary
- Escalation to and liaison with the Operations Manager to troubleshoot issues before and as they arise
Qualifications
- Strong fluency in both spoken and written English.
- Superior project and time management skills
- Demonstrated ability to learn quickly and multi-task
- Flexibility in accommodating rapid change
- Self-starter and can proactively problem solve when faced with challenges
- Tech-savvy and have the ability to pick up and use proprietary software quickly
- Strong team player and proven effectiveness in managing various stakeholders
- Project Coordination/Project Management experience in a global marketing or advertising agency preferred.
