The Executive Assistant will be responsible to support the Education Development Office by assisting and coordinating in the area of trainee matters, evaluations and assessment, trainings, secretariat and other administrative functions.
Assist the Assistant Designated Institutional Officer, Program Director, Assistant Program Director and Faculty to support the operations of the office so as to provide the best learning environment and quality clinical education for trainee doctors in YH.
MAJOR DUTIES AND RESPONSIBILITIES
(A) SPECIFIC
Support the Assistant Designated Institutional Officer and Program Director in overseeing the activities associated with Graduation Medical Education in the Education Development Office. This involves:
• Provide administrative support on trainees’ rotation to the hospital, on-the job training, assessment and evaluation and any other training needs of trainee doctors.
• Support in clinical training matters such as orientation, collation of assessment forms, tracking training hours and log books of trainees and Faculty appointments.
• Ensure all necessary evaluation takes place & submit in a timely manner
• Provide secretariat support for meetings with program stakeholders
• Assume the role as the point of contact for trainee doctors and Faculty
• Coordinate department and hospital wide faculty development activities and other training courses for the department
• Develop and maintain a filing system for the department for reporting and audit purposes
• Engage with process improvements to ensure smooth operations of EDO in KTPH.
(B) GENERAL
The person will also be required to support the supervisor in the following:
a. Events management e.g. orientation, workshops, Teachers Day, etc
b. Publicity support, inclusive of content and materials collation
c. Education Technology and E-Learn, where needed.
JOB REQUIREMENTS
(A) EDUCATION, TRAINING AND EXPERIENCE
• Diploma holder with at least 2 years of relevant work experience
• Healthcare or education background would be an advantage
• Fresh graduate may also apply
(B) PERSONAL ATTRIBUTES
• Positive work attitude with a ‘can-do’ spirit
• Must be able to learn quickly on-the-job
• Good interpersonal, communication and presentation skills
• Attention to detail
• Independent and organized worker
• Task-oriented yet flexible
• Able to multi-task
