SUMMARY OF THE JOB
The Trading Operator is responsible in for executing trades from contract conclusion by the Trading teams to cash collection:
- Delivering seamless and effective delivery of excellent service to Holcim’s business partners (customers, ship owners/brokers, suppliers) in a timely manner.
- Ensuring integrity of information flows to and from internal and external stakeholders.
- Managing risks under the responsibility and guidance of the Trading teams within the defined segregation of duties.
- Adding value by proposing improvements to the Trading teams and by integrating customer’s feedback to improve Holcim’s value proposition to customers.
MAIN ACTIVITIES / RESPONSIBILITIES
Business objectives
Manage the value creation for and with existing customers and suppliers for the whole Holcim’s perimeter characterised by activities such as:
- Ensuring smooth and seamless execution of trades administration (for bulkcarriers, containers and multimodal transportation) with Holcim business partners by driving supply chain schedules and daily updates directly with suppliers, customers, ship owners/brokers, port agents, freight forwarders/logistics providers and other stakeholders.
- Ensure and track that cargo, shipping and multimodal transportation commitments are fulfilled and escalate any potential performance issues to the various internal stakeholders (Traders, Shipping, Supply Chain, Legal, and Management).
- Ensuring the integrity, timeliness and quality of the information provided to internal and external stakeholders through internal checks and controls (e.g., get approval before loading from CFO and Head of Region in case of missing LC, non-back-to-back positions, provisions, etc).
- Obtain, issue documentary/shipping instructions, customs documentation, inventory documentation with the various stakeholders (suppliers, customers, banks, ship owner/brokers, freight forwarders/logistics providers, etc) and organise surveyors, inspection, etc. where required.
- Ensure nomination and timely acceptance of vessel in close coordination with the Chartering Managers/Shipping department.
- Ensure that all measures of mitigation are in place to avoid any risks, disruptions, losses related to vessel operations/trade execution.
- Is responsible for the issuance and control of any laytime calculations and claims with ship owners, suppliers and customers.
- Initiating cash in – cash out processes at transactional level upstream from Finance.
- Prepare reports, statistics for the Team Leaders, Traders or other internal stakeholders when required.
- Escalate any operational issues to the Team Leader and/or the Trader and/or the Chartering Manager.
- Share internally any market/business intelligence collected through daily interaction with customers and suppliers.
- Collect and forward customer inquiries to the relevant Trader.
Risk management
- Adhere to the Holcim Code of Business Conduct, Trading Policy and Shipping Directive and all relevant Holcim policies.
- Protection of the Holcim Group reputation and brand value for relevant seaborne trading activities.
- Anticipation, mitigation and resolution of trade incidents under the Trading team’s guidance, providing suggestions on mitigations strategies.
- Alerts to Team Leader and/or Traders/Charterers in case of material risk (e.g., missing LC, claims), deviance from the delegation of authority or any risk of breach of applicable Policies, in line with Holcim’s segregation of duties
- Strict compliance with the Operation Operating model (process, tools etc).
