Location: Dunman Secondary School
Address: 21 Tampines Street 45, Singapore 529093
Reporting To: School Leaders and General Office Staff
Job Type: Full-Time, 1-Year Contract (1 Jan 2025 to 31 Dec 2025) with an option to extend for a further 1 year.
Working Hours:
- Mondays to Thursdays: 8:30 am – 5:45 pm (including a 45-minute lunch break)
- Fridays: 9:00 am – 5:45 pm (including a 45-minute lunch break)
- No service required on Saturdays, Sundays, and gazetted public holidays
Key Responsibilities:
Reception Duties:
- Answer and manage incoming telephone calls promptly (within 3 rings).
- Attend to students, parents, and visitors at the front desk.
- Handle incoming mail and distribute letters to students, parents, and staff.
- Receive and process deliveries on behalf of school staff.
- Assist injured students, those leaving school early, and those admitted to the Sick Bay.
General Administrative Duties:
- Oversee housekeeping in the General Office, reception area, conference room, Sick Bay, and pantry (with support from Operations Support Officer).
- Arrange temporary storage of items in the General Office and notify relevant staff.
- Assist with lost and found items.
- Provide administrative support to School Leaders and General Office staff.
- Assist with data entry, faxing, photocopying, and other administrative tasks.
- Perform other duties as assigned by School Leaders and Administrative Managers (AMs).
Qualifications & Experience:
- Minimum Education:GCE “O” Level holder with 3 or more passes (including English and Mother Tongue Language preferred).
- Experience:At least 1 year of experience in front desk duties and/or customer service.
Prior experience in a MOE school environment is advantageous.
Skills & Competencies:
- Pleasant personality with a professional appearance.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and internet usage.
- Able to operate office equipment such as fax machines, photocopiers, and printers.
- Strong organizational and multitasking abilities.
- A good team player with customer service and interpersonal skills.
Contract Duration:
- Base Year: 1 Jan 2025 to 31 Dec 2025
- Option to Extend: 1 Jan 2026 to 31 Dec 2026, subject to the Authority’s discretion.
