Job Summary:
We are seeking a professional and detail-oriented Receptionist and Admin Assistant with the potential to grow into an Executive Assistant role to the Partners.
The ideal candidate will be responsible for managing front desk operations, providing administrative support, and handling day-to-day tasks that ensure smooth office operations. This position offers opportunities for growth and career advancement within the organization.
Key Responsibilities:
1. Receptionist Duties:
- Greet visitors, clients, and staff professionally and courteously.
- Answer and direct incoming phone calls to the appropriate team members.
- Maintain the reception area, ensuring it is clean, organized, and welcoming.
- Manage incoming and outgoing mail and packages.
- Handle general inquiries and provide information about the company.
2. Administrative Support:
- Assist with scheduling meetings, conference rooms, and appointments for staff.
- Assist in maintaining office supplies and inventory, coordinating with vendors when necessary.
- Support the organization of company events, meetings, and lunches.
- Ensure the smooth operation of office facilities and equipment.
- Handle additional tasks to support various departments as needed.
3. Executive Assistant Potential:
- Provide calendar management support for the Partners, scheduling appointments and managing time effectively.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for the Partners.
- Prepare presentations and assist with communication and correspondence on behalf of the Partners.
- Assist with confidential and sensitive information, maintaining discretion at all times.
Skills & Qualifications:
- Proven experience as a receptionist, administrative assistant, or in a similar role.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and in a team.
- Detail-oriented with a high level of accuracy.
- A proactive attitude and willingness to learn and take on new responsibilities.
Career Growth Opportunity:
This position is ideal for candidates who demonstrate exceptional organizational skills and professionalism. With proven performance, this role offers the opportunity to transition into an Executive Assistant position, directly supporting the Partners.
Please send an updated CV to [email protected]
