Duration: 1 yr contract
Salary; Up to $3K + 1 month completion bonus
Location: West
Working Hours: 5 days office hours
Job Scope:
• Provide the full range of administrative support activities to the team and the team lead, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.
• Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
• Ensure effective and efficient team communications (including managing records and files) by managing communication tools such as Teams.
• Manage meeting minutes, meeting follow-ups and expedite flow of work.
• Create and maintain distribution lists, organizational charts and maintain electronic files.
• Manage timely and accurate tracking of team’s budget and expenses.
• Work with internal systems (e.g., purchases, various approval processes). For example, manage purchase orders through the system and track invoices.
• Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
• Support projects and initiatives as needed.
• Manage own time, professional development and prioritize workflow.
• Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
• Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
• Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
• Provide back-up assistance in the absence of other administrative colleagues.
Job Requirements:
• Min. Diploma/ Degree in any field
• Min. 1-4 years’ experience in administrative role
• Experience using applications, such as Concur, WebEx and Ariba will be an added advantage
For interested applicants, please send your updated resume to: [email protected] All candidates’ information will be treated with the strictest confidence
Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
99C4599
