Responsibilities
- Monitor stock levels and identify purchasing needs
- Research potential vendors
- Track orders and ensure timely delivery
- Update internal databases with order details (dates, vendors, quantities, discounts)
- Conduct market research to identify pricing trends
- Evaluate offers from vendors and negotiate better prices
- Prepare cost analyses
- Maintain updated records of invoices and contracts
- Follow up with suppliers, as needed, to confirm or change orders
- Liaise with warehouse staff to ensure all products arrive in good condition
- Maintain strong working relationships with our vendors
- Review purchasing agreements with vendors and maintain open lines of communications with those vendors
- Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers
- Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company
- Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies
- Perform other duties as requested by management
Requirements
- Proven work experience as a Procurement Officer, Purchasing Officer or similar role
- Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
- Understanding of supply chain procedures
- Solid analytical skills, with the ability to create financial reports and conduct cost analyses
- Knowledge of market research
- Experience in import and export of materials and machineries is required
- Excellent communication and negotiation skills
