Responsibilities:
– Process requisitions promptly received from vessels via the onboard Purchasing system.
– Ensure requisitions are correctly prepared and include all necessary information; if not, coordinate with the vessel for amendments.
– Obtain quotations based on specified requirements, comparing offers from at least three suppliers unless contracted otherwise.
– Evaluate offers for availability, suitability, and pricing; consult with the vessel regarding alternative products to avoid incorrect deliveries.
– Place purchase orders efficiently, ensuring timely confirmation from suppliers.
– Monitor orders to ensure complete and timely delivery to vessels; communicate partial deliveries and delays to vessel crew with updated information.
– Coordinate the handling of incorrectly delivered spares with technical storekeepers and local agents.
– Verify and process invoices, resolving any discrepancies and managing claims with suppliers.
– Control costs onsite during Dry Dock operations and prepare budget reports.
– Generate the Expected Cost/Accrual Report monthly and follow up with vessels and suppliers regarding deliveries.
x
