We are partnering with a prominent multinational financial services company in Singapore to fill a role dedicated to providing comprehensive corporate secretarial support, aimed at strengthening the effectiveness and efficiency of the Group Secretariat function.
Job Responsibilities:
- Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
- Compiling meeting materials and attending to all meeting-related logistics.
- Attending to logistics and arrangements for board and shareholder meetings.
- Updating of statutory registers, corporate information and Secretariat records.
- ACRA filings for group companies.
- Drafting Board and Board Committee minutes and resolutions in writing.
- Assisting in the preparation of AGM, Annual Reports and Letter to Shareholders.
- Responding to director / shareholder/ stakeholder queries.
- Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
- Highlights any potential concerns /risks and proactively shares best risk management practices.
- Performing any duties and responsibilities as may be assigned from time to time.
- Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
- Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
- Highlights any potential concerns /risks and proactively shares best risk management practices.
Job Requirements:
- At least 5 years of corporate secretariat experience in a publicly listed company, ideally within a financial institution or a reputable organization/service provider.
- Solid working knowledge of the Companies Act, SGX-ST Listing Rules, and the Code of Corporate Governance (CG); familiarity with CG guidelines and MAS regulations is highly preferred.
- Detail-oriented and well-organized in documentation and record-keeping.
- Ability to work independently while collaborating effectively to achieve departmental goals.
- Excellent interpersonal skills.
- Proactive and committed to meeting timelines and completing tasks effectively.
- Adaptable and open to new responsibilities and challenges as they arise.
- Demonstrates high integrity, accountability for work, and a positive attitude toward teamwork.
- Shows initiative in improving existing processes and is flexible in adapting to change.
