Job Overview
This role involves working closely with executives to deliver efficient corporate secretarial and administrative support to the finance team and you will be reporting to Chief Financial Officer.
We require someone who is experienced in corporate secretarial duties, proactive, detail-oriented,
and possesses exceptional organizational and communication skills.
Responsibilities
Corporate Secretarial Duties:
- Prepare, maintain, and update Corporate Secretarial related documents and files.
- Circulate Corporate Secretarial related documents for signatures.
- Prepare and file annual returns, changes in company details, and other statutory forms with Accounting and Corporate Regulatory Authority (“ACRA”).
- Manage Australia Securities & Investment Commission (“ASIC”) Lodgements to appoint or cease office holders; Change of address directors.
- Keeping statutory records, including audited accounts, names of company directors and shareholders.
- Compile and print all deliverables and reports for management and Board’s meetings.
- Attend to striking-off of companies, employment pass applications, administration of CorpPass and other government administrative bodies’ access.
- Draft Directors resolution and filing with ACRA and ASIC.
- Making sure the company meets Singapore Companies Act and ASIC requirements.
- Provide general administrative support to the Company Secretary
Administrative Duties:
- Monitor the submission of various reports and compile for submission to senior management.
- Distribution of incoming mail and courier/posting of outgoing mails.
- Monitor annual leave and medical leave of finance team.
- Any ad-hoc duties whenever required.
Job Requirements
- Candidates possess a diploma, degree or other professional qualifications in Business Studies or Law or currently pursuing Institute of Chartered Secretaries and Administrators (“ICSA”) or Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA).
- Strong knowledge of Companies Acts
- Minimum 3 years corporate secretarial experience and 2 years of relevant experience in a similar administrative role.
- Strong knowledge with Statutory Reporting, filing with ACRA and Companies Acts
- Proficiency in using ACRA’s BizFile portal for electronic filings is a plus.
- Provide good client service ensuring clients receive prompt responses to requests and queries
- Maintain a well-organised filing system in order to enable efficient retrieval of information and documents
- Administrative and other relevant duties as assigned by manager
- Proficient in Microsoft office suite and application.
- Excellent in both verbal and written English skills.
- Ability to multi-task and prioritise daily workload.
- Ability to maintain confidentiality and handle sensitive information.
- Good team player and positive attitude.
