My Client is a a leading Financial Services Firm and are looking for a Contract Office Manager.
The role can convert into a Permanent Role but it will start out as a contract.
THE ROLE
The Office Manager will essentially ensure the smooth running of our offices on a day-to-day basis. You will be responsible for administration, facilities and staff support.
Responsibilities include:
Administration
- Act as receptionist and first point of call for all visitors to the office.
- Diary and calendar management.
- Invoicing and Expenses - account and credit card reconciliation, invoicing, and petty cash.
- Ordering groceries, stationary, office catering supplies & daily breakfast and organizing office laundry service.
- Coordinating courier deliveries and collections and daily post.
Facilities
- Responsible for facilities, maintenance, and upkeep of the office.
- Manage sub-contractors on maintenance, cleaning, security, waste, and other soft services.
- Coordinate services with building management and/or landlord.
- Oversee maintenance and upkeep of gym equipment.
HR Administration
- maintenance of HR database, new hire and leaver process, holidays and attendance tracking, visa applications, assisting staff with relocations.
- Managing healthcare and various benefit policies, cell phone contracts etc.
- Update and communication health & safety manual and procedures.
- Manage travel arrangements for all staff.
THE CANDIDATE
- 3-4 years’ experience in a similar role.
- Exceptional interpersonal and communication skills.
- Knowledge of Microsoft tools, particularly Outlook, Excel, and Word
- Thrive in a busy office environment.
