Resident Relations/ Facility Officer supports the Manager in the general administration of the estate
Job Responsibility
Responsible for the common facilities in:
- The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
- Keying in of data
- Handing over of security pass / carpark label
- Collection of Admin fee / Renovation fee / Security Pass
- Administer the following works:
- Refund of renovation deposit
- Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
- Order and keeping track of stationery inventory including office inventory
- Postage record for mailing
- Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
- Registration of movement of key (in key press)
- Preparation of circular to Subsidiary Proprietors / residents
- Distributing incoming fax / letters and keeping proper records of correspondences
- Keeping record of file opened
- Negotiate / Sourcing in purchase of budget items for office equipment
- Keeps the petty cash, if assigned.
