ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services. With strong presence in various counties across South East Asia, we operate across mission-critical industries - aviation, transportation, healthcare, education, government and commercial.
ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.
Responsibilities:
- Responsible for office, retail spaces and event space rental.
- Preparation of Letter Agreement, Tenancy Agreement, Invoice for Initial Payment, following up on Stamp Duty Certificate, Insurances, etc.
- Maintain full tenancy and updated occupant records for the building.
- Issue reinstatement letters to terminating tenants and coordinate with FM team to arrange for pre-reinstatement inspection/discussion with the tenant.
- Attend to potential tenants and venue hirers of Event Spaces including site recces.
Responsible for the entire venue hire process from enquiry/site recce stage, application form submission, obtaining approval from client/building owner, following up on booking form and payment. - Formulate and obtain client’s approval for implementation of a standard operating procedure for Lease & Event management and coordination with FM team.
- Manage and coordinate booking of event spaces (Atrium, Design Gallery 1, shared meeting rooms, training rooms and Auditorium).
- Coordinate with FM contractors for event spaces set-up and logistics requirements.
- Handle communication and maintain good rapport with client/building owner, tenants and venue hirers.
- Work with FM contractors to assist on tenants fit out and address facilities related issues.
- Issue monthly rental invoices, manage and monitor rental records and payments recovery of rental or fee arrears.
- Prepare monthly statement of rental collection and updating monthly bank statement with tenant’s payments. Assist with Annual Rental Audit.
- Overall communications to Tenants, including public feedback and complaints.
- Other ad hoc duties assigned by Centre Manager from time to time.
Requirements:
- Degree/Diploma in Estate Management, Property/Building Management & Facility Management or equivalent
- 3 - 5 years of related experience in real estate/retail mall environment or similar capacity.
- Possess excellent negotiation, interpersonal and written skills.
- Ability to multi-task effectively and work in a fast-paced environment independently.
- Possess positive work attitude, drive and resilience to meet job challenges.
- Experience in technical M&E knowledge / leasing would be added advantage.
