The Opportunity
- Opportunity to work in a renowned organisation in the investment / trading firm!
- Location: Central
- Salary: Up $5500
- 3 months contract (Convertible to perm subjected to performance!)
- Office size: approx. 25
The Talent
- 4+ years of solid administrative experience in an office setting;
- Prior experience in working for a small-middle environment (preferred);
- Excellent verbal and written communications, networking, and presentation skills (in English);
- Excellent organizational skills and attention to detail;
- Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Job Description
- Assist with the management of the calendars of the Directors including managing calendars, travel arrangements, expenses report etc
- Provide general administrative support to the team.
- Receiving and interacting with visitors;
- Answering and managing incoming calls.
- Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
- Drafting correspondence and presentations;
- Providing other daily support to staff as needed.
- Provide accounting support to the Finance team in HQ.
- Ensuring invoices are being sent to the relevant team for payments
- Perform general office/facilities management duties to include:
- Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
- Planning space allocations, layouts, and floor moves as required; arranging for and supervising office maintenance; and
- Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
- Assist with various human resources functions to include:
- Arranging for interviews with the relevant personnel;
- Assisting new employees with their orientation to the organization; and
- Maintaining human resources files in accordance with laws, regulations, and established standards.
- Assisting with the administration matters for onboarding of the new employee (namecards, mobile phones (if needed), access pass, laptop login etc)
Next Steps
- Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
- Simply click on 'Apply here' to drop your resume or send your resume to [email protected] !
- All shortlisted candidates will be contacted.
Amelia Lau An Qi
Direct Line: +65 6697 7987
EA License No: 91C2918
Personnel Registration Number: R1987023
