Job Description:
- Answer phone calls, route callers, and respond to inquiries
- Sort and distribute incoming mail
- Receive goods delivered to the office
- Schedule servicing and maintenance of aircon/ water dispenser/ office equipment
- Ordering office (stationery & pantry) supplies and managing stocks
- Raise Purchase Requisitions & Goods Receiving Notice daily
- Filing of documentations including scanning
- Attend to any other admin office related matters
- Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.)
- Administer and update employees’ database timely and accurately;
- Assist and support in the tracking of employees’ appraisal, contract and work pass renewals;
- Handling full process and follow up employment applications for Work Permits, SPass and process NTS Workers’ repatriations and air tickets;
- Arranging onboarding and offboarding for employees;
- Arranging courses for employees;
- Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies;
- Handling matters relating to Workers’ Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups;
- Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance;
- Maintain efficient filing system of internal, external and confidential documents;
- Keeping abreast of changes in statutory HR regulations and ensuring compliance;
- Other ad-hoc duties as assigned by the Management.
Job Requirements:
- At least GCE “N”/”O”/”ITE” qualifications
- Proven experience as an administrative assistant or office admin assistant
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
