How You Will Achieve It
- Provide the full range of administrative support activities to the team and its lead.
- Manage high-level, time-sensitive meetings (both internal and external), conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
- Manage meeting minutes, meeting follow-ups and expedite flow of work.
- Manage calendars, travel arrangements/itineraries and expense reports for the PPA APAC Lead (and the team as necessary).
- Support vendor contracting and management. Draft vendor service agreements, create purchase orders, monitor invoices and facilitate vendor credentialing in line with policies.
- Ensure effective and efficient team communications (including managing records and files) by managing communication tools such as Teams. Create and maintain distribution lists, organizational charts and maintain electronic files.
- Manage timely and accurate tracking of team’s budget and expenses, including generating monthly reports.
- Work with internal systems (e.g., purchases, various approval processes). For example, manage purchase orders through the system and track invoices.
- Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
- Collaborate with other operations and administrative assistants and colleagues to facilitate cross-functional communication and coordination.
- Undertake other tasks as directed by the Policy & Public Affairs APAC Lead. You will support other groups within GPPA when needed.
- Manage own time, professional development and prioritize workflow.
- Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
- Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
- Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
Job Requirement:
- Min. Bachelors
- experience with relevant experience in project management, operations and technical systems described above preferred.
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Interested candidates, please submit your resume to [email protected]
