Job Summary
We are seeking a detail-oriented and proactive Admin Assistant to support our leasing department. The incumbent plays a crucial role in supporting leasing department by reviewing lease agreements for accuracy, maintaining organized documentation, and updating the property management system with current lease and tenant information. Responsibilities include preparing monthly reports on sales performance and occupancy costs, providing general administrative support, and assisting in site studies for potential new locations. The ideal candidate should possess strong organizational skills, attention to detail, and the ability to work collaboratively in a dynamic team environment.
Job Responsibilities
1. Lease Agreement and Documentation
- Review lease agreements and Letters of Offer, ensuring the accuracy of commercial terms, including rent, lease duration, and other key conditions.
- Maintain lease files and documentation, keeping all records organized and up to date
2. Property Management System Updates
- Update and manage the property management system with accurate and current information on leases, tenant contact details, rent payments, and other relevant data.
3. Reporting
- Prepare and update monthly reports, including sales performance, lease renewals, rental occupancy costs.
4. Administrative Support
- Provide general administrative support by answering phone calls, filing paperwork, scheduling appointments, and managing emails.
5. Location Study and Recommendations
- Assist in conducting site studies or surveys for potential new locations, providing conclusions and recommendations based on the analysis of relevant factors.
Qualifications
1. Minimum Diploma in Real Estate, Business Administration, or related field.
2. Preferably with at least 1 years of experience in leasing, property management, or a similar administrative support role within the F&B or retail sector.
3. With good computer literacy in Microsoft Office (especially Excel for reporting purposes).
