This advertisement is for recruiting for the position of Admin Assistant.
If successfully selected, you will be seconded to MOE JC located in Tampines.
Contract Period: From 01 January 2025 to 31 December 2025
Personnel to be deployed at the following hours:
- Mondays to Fridays: 9 hours inclusive of 1 hour lunch break.
- 2 shifts: 7am to 4pm or 9am to 6pm (subject to the Authority’s discretion and work arrangement) for reception and administrative function.
- Service not required on Saturdays, Sundays and gazetted public holidays.
The services required are set out as follows:
Counter Duties:
- Greeting, welcoming, directing, and announcing visitors appropriately upon their arrival at the Counter,
- Answering, screening, and forwarding incoming phone calls,
- Attending to parents, visitors, and vendors via phone calls and walk-ins,
- Attending to unwell students in the sick bay.
Administrative Duties:
- Support logistics and administrative tasks related to school activities and events,
- Pack documents and collaterals,
- Receive and sort daily mail, manage faxing, mailing, and handle all correspondence, including maintaining accurate data entry using Microsoft Excel and Microsoft Word,
- Receive and manage office supplies, as well as print and photocopy documents,
- Perform any other duties assigned by the Administration Managers, Vice-Principals, or the Principal.
The personnel shall minimally have the following qualifications, skills and experience:
- Pleasant Personality, willingness and inquisitiveness to learn.
- Be proactive, a team player, organised and able to mutli-task and priortise daily tasks using today’s office technologies and computer applications.
- Preferably have GCE O-Levels or with relevant receptionist/administrative working experience.
- Able to communicate in a clear, concise and professional manner. Good telephone communications etiquette answering inquiries from public and stakeholders.
As the General office is located at Level 2 of the school premises and there is no lift access to Level 2, personnel must be able to perform daily activities such as climbing stairs.
