Manager, Group Secretariat
Duration: 6 Months Contract
Location: Raffles Place
Working Hours: Mon - Fri, 9AM - 6PM
Job Purpose
To provide corporate secretariat support to the Group Secretariat function.
The Job
- Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
- Compiling meeting materials and attending to all meeting-related logistics.
- Attending to logistics and arrangements for board and shareholder meetings.
- Updating of statutory registers, corporate information and Secretariat records.
- ACRA filings for group companies.
- Drafting Board and Board Committee minutes and resolutions in writing.
- Assisting in the preparation of AGM, Annual Reports and Letter to Shareholders.
(a) Notice of AGM
(b) Proxy form
(c) Board profiles section
(d) Shareholding statistics section
(e) Additional information on IPT
(f) Corporate Information
(g) Request for Annual Report form
- Responding to director / shareholder/ stakeholder queries.
- Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
- Highlights any potential concerns /risks and proactively shares best risk management practices.
- Performing any duties and responsibilities as may be assigned from time to time.
- Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
- Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
- Highlights any potential concerns /risks and proactively shares best risk management practices.
Our Requirements
- Minimum of five years’ corporate secretariat experience in a public listed company (preferably in a financial institution or a reputable organisation/service provider).
- Working knowledge of the Companies Act, SGX-ST Listing Rules and Code of Corporate Governance (“CG”). Familiarity with CG guidelines and regulations issued by MAS is preferred.
- Good drafting skills.
- Meticulous and organised in documentation and record-keeping
- Able to work independently yet be a team player to ensure that the department's goals are achieved
- Strong interpersonal skills
- Display initiative to ensure that work is done and completed within timelines stipulated
- Be adaptable and willing to accept new duties and/or challenges that you may be assigned from time to time
- High level of integrity, takes accountability of work and good attitude over teamwork.
- Takes initiative to improve current state of things and adaptable to embrace new changes.
We regret to inform that only shortlisted candidates will be notified.
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1223746 Tan Eng Kah (Chen Yunjia)
