Finance & HR JD
Finance Duties:
Responsible for all accurate accounting, billing and payment functions, including monthly financial closing activities. Responsible for handling full sets of accounts (AP,AR,GL) including month-end and year-end closing.
Prepare payments via online banking and co-ordinate with CEO for payment approval. Manage and optimize accounts payable and accounts receivable
Supervise cash flow planning closely to ensure the availability of funds for operational needs.
Oversee the preparation and submission of quarterly GST returns.
Handlereconciliation of inter-company accounts.
Analyse data from accounting system (Xero and Excel) to generate meaningful management reports.
Process monthly payroll, all salary and leave adjustments, employees’ expenses reimbursements, CPF submission and Employee Income Tax submission (IR8A & IR21).
Complete all mandatory government surveys relating company’s finance and manpower matters.
Provide financial advice to the Management such as financial budgeting, planning and cash management. Develop and compile financial budgets and forecasts.
Ensure statutory and tax compliance for Finance, Tax, GST and Human Resource matters.
Review financial related contracts, agreements, employees’ and company business-related insurance package and renewal.
Research on available grants and manage the full process from grants application to claims. (Enterprise Development Grants, Productivity Solution Grants, and any other available grants applicable for the company business purpose.)
Participate in digital transformation projects and lead the streamlining of finance processes.
Liaise with outsourced bookkeeper, company secretaries, and relevant entities in HR, finance, and corporate matters.
Human Resources Duties:
Maintain and update employees personal files and ensure the employee details are accurate.
Support with recruitment and organize HR orientation / onboarding on new hires’ first day and exit interviews before resignees’ last day. Responsible for recruitment, including job posting, screening of resume, and interview arrangements
Employees’ leaves management.
For foreign employees, apply for Employment Pass with Ministry of Manpower. Submit tax clearance upon foreign employees’ departure.
Ensure compliance and submission of all government paid leave in respective government portals e.g. childcare leave, maternity leave, National Service leave
Support with employees’ appraisal system and ensure compliance with HR policies.
Maintain and liaise with insurer on Employee Benefits Insurance
Prepare HR letters and relevant documents.
Administrative Duties:
Maintain all insurances – Workmen compensation, general, public liability professional indemnity and Employee Hospital & Surgical insurance etc
Oversee working relations with sundry vendors and office service providers.
Any other ad-hoc tasks if applicable.
Requirements:
Finance / Accountancy or other relevant qualifications.
Minimum 1 years of relevant bookkeeping/ accounting experience
Experience with Quickbooks and Xero accounting software.
Ability to work under pressure, independently, managing multiple stakeholders, initiatives and tasks effectively.
Independent team player with the ability to multi-task
Good working attitude, positive and responsible
Ability to deal with sensitive information with discretion and to always maintain confidentiality
