The Accounts Receivable Administrator is responsible for managing the company’s accounts receivable processes. This role involves ensuring that invoices are generated and sent to clients, monitoring incoming payments, reconciling accounts, and maintaining accurate financial records. The ideal candidate will possess strong analytical skills, attention to detail, and effective communication abilities.
1. Invoice Management:
- Prepare and send accurate invoices to clients in a timely manner.
- Verify invoice details and ensure compliance with company policies and contractual agreements.
2. Payment Monitoring:
- Track and monitor incoming payments from customers.
- Follow up on overdue accounts and ensure timely collection of payments.
3. Account Reconciliation:
- Reconcile customer accounts and resolve discrepancies.
- Maintain accurate records of all transactions and adjustments.
4. Reporting:
- Generate regular reports on accounts receivable aging, collections, and other relevant metrics.
- Analyze receivables data to identify trends and areas for improvement.
5. Customer Communication:
- Communicate with clients regarding their accounts, payment terms, and outstanding balances.
- Address customer inquiries and resolve any issues related to invoices or payments.
6. Collaboration:
- Work closely with other departments (e.g., sales, finance) to ensure seamless communication and coordination.
- Assist in the financial closing process by providing necessary documentation and support.
7. Compliance:
- Ensure adherence to internal controls and company policies related to accounts receivable.
- Stay updated on industry best practices and ensure compliance with relevant regulations.
Qualifications:
- Proven experience in accounts receivable or a related financial role.
- Strong knowledge of accounting principles and practices.
- Proficiency in accounting software and Microsoft Excel.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills.
Preferred Skills:
- Experience with ERP systems (e.g., Navision).
- Familiarity with collection software and credit management practices.
Qualifications:
To Apply:
Please submit your resume and cover letter outlining your relevant experience and qualifications.
