Responsibilities:
- Carry out all duties and responsibilities related to conference management (including but not limited to speaker management, speaker registration, rehearsals management, copywriting of conference collaterals, conference assets management etc) for the assigned conference(s) from planning, execution to completion.
- Drafting a project plan to outline timelines and milestones with a phased approach from initiation to planning/design, execution to completion and ensuring that core and supporting functions/departments adhere for delivery of conference(s).
- Conduct and record meetings with client(s) as and when required.
- Budget management for the assigned conference(s):
- Monitor revenue and expense to ensure that the conference is performing well financially.
- Work with Finance department on invoicing and account reconciliation matters for both pre- and post-event.
- Ensure that all expenses processed by both core and supporting functions/departments are in compliance with SOP.
- Ensure that the delegate sales target for conference(s) is/are met.
- Client liaison and servicing.
- Perform day-to-day administrative functions and be the point-of-contact for both internal and external parties to ensure successful implementation and delivery of the project tasks.
- Coordinate and work with the Operations team to manage and oversee the logistics requirements on-site among stakeholders, service providers, venue managers and attendees.
- Work with Marketing and Communications team on the marketing and PR plans to better align planned efforts for conference promotion and delegate sales.
- Work with Hospitality and Protocol team on the requirements for hotel rooms and/or transfers depending on the conference’s requirements.
- Ensure compliance with IT security SOPs set in place internally by internal conference team and external vendors hired for the conference(s).
- Look at creative ways to deliver a high quality and memorable experience for attendees.
- Day-to-day administration to facilitate scope of work.
- Ensure that conference databases are maintained and kept up to date after every conference(s).
Requirements:
- Degree or Diploma holder.
- Preferably with 4-5 year of experience in related field, applicants with no experience may apply too.
- Proficiency in MS Office.
- Possess experience in organising a virtual and/or hybrid event preferred.
- Strong presentation, interpersonal, communication skills with client-service orientation.
- Possess good planning, organisational and multi-tasking skills.
- Possess good communication & negotiation skills.
- Possess a positive attitude and high standards in work ethics & personal integrity.
- Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
- Ability to work in a fast-paced and highly cross-functional organisation.
- Possess good working attitude and willing to learn.
