Events and Management Associate
Do you enjoy organizing captivating events and interact daily with people from different backgrounds?
Do you see sound Financial Management as a backbone of an organization and is attention to detail one of your core strength?
Do you thrive in a role where every day brings new challenges and are you open to launch yourself into new areas?
Join SwissCham Singapore, where innovation and tradition meet in the heart of the Swiss business world. We are a dynamic team with flat hierarchies that values your creativity and initiative. You will have the opportunity to engage in a solid network and benefit from hybrid work opportunities.
Job Description:
Events and Management Associate
As Events and Management Associate, you will support SwissCham’s Executive Director and SwissCham’s Event and Marketing Manager in the financial management of the organization as well as support the delivery of high-quality events and communication strategies.
Our Offer
- Experience a collaborative environment that encourages personal creativity and initiative.
- Gain exposure to Singapore’s Swiss business network and connect with key figures.
- Enjoy a hybrid working model that balances flexibility with productivity.
Key Responsibilities:
Financial Management:
- Be responsible for SwissCham’s bookkeeping (Xero) and payments. Ensure that bookkeeping is up to date and that payments are in line with approved expenditures. Prepare monthly financial reports for the Boardmeeting.
- Issue invoices and follow up on outstanding payments.
- Support the annual audit to ensure timely auditing of SwissCham’s accounts.
- Keep track of SwissCham’s main contracts and expenditures.
- Support at Board and other Meetings- taking minutes, preparing presentations.
Customer Relation Management:
- Ensure that SwissCham’s Contact Database (Glue Up) is up to date
- Swiftly reply to member queries
Event Support:
- Plan exciting events that leave a lasting impression, from negotiating with suppliers to designing invitations and promoting events.
- Manage event registrations
- Liaise with speakers and participants
- Design visuals, flyers, invitations and EDMs for the promotion of events
- Ensure seamless event logistics by managing registrations, attendance, and providing on-site support during our events
Website and Social Media support:
- Communicate/ perform event updates on SwissCham Glue Up website
- Create content, and share relevant information with SwissCham members via the monthly newsletter - Daily/ Weekly email marketing
- Social media posts and creative writing
- CRM and database management
Requirements
- Degree in communication, media, business, or a related field. Fresh Grads welcome!
- Knowledge in financial management, preferably in accounting and bookkeeping
- Proactive attitude and ability to thrive in a multicultural environment.
- Excellent organizational skills and attention to accuracy in work.
- Proficiency in computer skills and basic design skills for websites and newsletters are strong assets.
- Affinity with the Swiss community in Singapore
- Excellent English language skills; proficiency in French or German is a plus.
- Must be based in Singapore.
If you think you fit the SwissCham community and meet the requirements above, please send your CV and a short letter of motivation to [email protected]. MWe look forward to welcoming passionate individuals who are eager to contribute to our team's success.
