Summary of Job Position:
To assist the Financial Controller in overall smooth running of the Accounts Department, ensure the timely preparation of financial reports including forecasting and budgeting and also compliance of internal controls requirements.
Responsibilities
1. Supervise the month-end closing of the books and ensure the timely completion of all financial and statistical reports according to the predetermined datelines.
2. Ensure all General Ledger accounts are reconciled monthly and material variances investigated.
3. Review monthly AP and AR Ageing Reports.
4. Timely reconciliation of bank accounts and make adjustments on legitimate differences. Any unexplained variances must be promptly investigated and reported.
5. Assist the Financial Controller concerning the hotel's financial affairs, preparation of monthly/quarterly financial reports, budgets and forecasts, and all other related areas.
6. Review all journal entries, vouchers, checks, debit/credit notes, etc.
7. Check payment vouchers and ensure that the payments are supported by invoices and the required supporting.
8. Ensure inventories are properly taken and variances with book values are promptly investigated and resolved.
9. Assist the Financial Controller in managing the day-to-day operations of the Accounts department, ensure a smooth and effective daily work routine of the Accounting employees.
10. Assist the Financial Controller in the supervision, training and development of Accounting employees.
11. Ensure temporary replacement is readily available to cover absenteeism due to annual leave, sick leave, etc.
12. Ensure compliance to the hotel’s policies and procedures, internal control requirements and recommend changes to enhance the procedures as may require.
13. Co-ordinate the collection and compilation of reports and statistical data required by the management, statistics survey for hotel industry and other statutory board.
14. Attend meetings and take charge of the Accounts department in the absence of the Financial Controller.
15. Any other duties that may be assigned from time to time.
