Job Description:
- Manage the Director's calendar, appointments, and meetings, ensuring effective time management and coordination.
- Screen and prioritize emails, correspondence, and phone calls, responding on behalf of the Director when necessary.
- Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, while considering cost-effective options.
- Assist in organizing internal and external events, conferences, and meetings, including logistical arrangements and material preparation.
- Conduct research, gather data, and compile information for various projects and presentations.
- Maintain confidential and sensitive information, exercising discretion and professionalism at all times.
- Assist in managing expenses, invoices, and financial documentation, ensuring accuracy and adherence to company policies.
- Act as a liaison between the Director and other departments, teams, and external stakeholders.
- Handle personal errands and tasks as directed by the Director, contributing to a balanced work-life for the Director.
Job Requirements:
- Must have Bachelor's degree in Business Administration, Data analytics, or a related field (prefer university in top 100 QS World University Rankings).
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives.
- Exceptional organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong written and verbal communication skills, including the ability to draft professional correspondence and communication.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and ability to handle confidential information with integrity and professionalism.
- Excellent problem-solving skills and the capacity to anticipate the needs of the Director.
- Strong attention to detail and accuracy in all tasks performed.
- Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude.
- Flexibility to adapt to changing priorities and requirements.
- Strong interpersonal skills and the ability to work with individuals at all levels of the organization.
- Proficiency in spoken and written Chinese is required to facilitate communication with Mandarin-speaking stakeholders
- Availability for frequently overseas business travel, as required by the Director's schedule and business needs.
- Fresh grade are welcome.
