Responsibilities
1. General Office Management:
- Oversee the day-to-day office operations to ensure smooth functioning.
- Provide general support to visitors.
- Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
- Coordinate administrative matters with the Shanghai and Korea offices.
2. HR Documentation and Employee Management:
- Update and maintain employee records.
- Support PR and Citizenship application processes for employees, assisting with the documentation and submission required for these applications.
- Handle employee documentation, including preparing and managing letters of offer, employment contracts, NDDA agreements, and other personnel-related documents.
- Assist in the onboarding process for new hires.
- Provide ongoing administrative support for various employee-related processes, such as tax filings, IR21 forms (tax clearance), Withholding Tax, documentation preparation, and compliance with local regulations.
- Coordinate with the infrastructure department on all office equipment.
- Facilitate the handling and distribution of external surveys, ensuring timely and effective data collection.
3. Compliance and Financial Duties (Yearly):
- Manage and track employees' Annual Leave (AL) to ensure accurate records and monitoring.
- Submit Auto-Inclusion Scheme (AIS) reports required by IRAS.
Qualifications
Minimum Qualifications
- Bachelor's degree in Business Administration, HR, or a related field.
- Strong organisational and time management skills.
- Proficiency in managing procurement processes and vendor relationships.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software like G Suite, Slack, or similar tools.
- Familiarity with HR documentation and local tax filing requirements (IR21, AIS, etc).
- Ability to handle multiple tasks, including surveys, documentation, and office equipment management.
- Excellent communication skills to support employees with applications (e.g., PR, citizenship) and aid updates.
Work conditions
- Highly competitive salary.
- Group Medical & Dental Insurance for all employees and their dependents.
- Meal Allowance during work hours.
