Key Responsibilities
- To provide in-house secretarial services in managing and administering day-to-day operation of secretarial practices and requirements in accordance with the applicable rules and regulations.
- To assist in corporate exercises relating to corporate secretarial functions.
- To ensure proper maintenance of all secretarial documents.
- To keep record of statutory deadlines and be responsible for respective filing.
- To prepare resolutions, minutes of board and board committee meetings, annual returns and statutory documents.
- To organize, attend and prepare minutes of Board, Board Committees’ and Shareholders’ meetings.
- To assist in the preparation and release of announcements.
- To assist in the preparation of Annual Reports and Circular to Shareholders.
- To assist with the research, collation and preparation of presentations and other documents.
- To liaise with external corporate secretarial providers.
- To arrange for legalization/notarization of documents.
- To be able to handle secretarial duties with minimum supervision.
- To attend any ad-hoc assignments, administrative and/or others ad-hoc assignments.
Requirements:
- At least 2 years working experience in company secretarial practice.
- Bachelor's Degree, Law, Business Studies/Administration/Management, Secretarial or equivalent
- A member of SAICSA / CSIS, or pursuing ICSA, ICSA graduate.
- Familiar with the Companies Act, Code of Corporate Governance and SGX Listing Requirements and other relevant regulations
- Trustworthy, able to maintain confidentiality with integrity and commitment
- Good command of written and spoken English and Chinese and ability to communicate effectively and computer literate
- Positive working attitude, meticulous and able to meet deadlines
- Independent, self-motivated and possesses good interpersonal and people skills
- Organised, committed and able to multi-task in a fast-paced working environment
